Tech Staffing & Recruitment - ResolutionX Case Study
ResolutionX Case Study
Tech Staffing & Recruitment

When a tech recruitment firm placing
AI and ML talent needs to win clients
and place talent, we run the sales
and operations that make both happen.

A Colorado-based tech staffing and recruitment firm had no dedicated sales team, no ops function, and no one to manage their executive brand - just leadership stretched across everything at once. ResolutionX became the entire team behind them.

Tech ReX App CRM & Automation Lead Enrichment
Humans Dedicated Managed VA Team Executive Personal Branding Outbound Sales Function
The Challenge

Growing pipeline.
No team to run it.

A tech staffing firm competing for top clients and top talent can't afford to go quiet. But executive leadership can't run outbound, manage content, and place candidates simultaneously.

The Problem
The pipeline needed daily attention the leadership team couldn't give it

Sourcing and placing AI and tech talent is the core business. But growing that business - LinkedIn outreach, cold calling, email campaigns, lead enrichment, content - requires a separate function running in parallel every single day. Without a dedicated team, business development stalled whenever execution capacity ran out.

The Stakes
Visibility, volume, and brand - all three had to run at once

Clients and candidates choose firms they see consistently - on LinkedIn, in their inbox, on the phone, and on social. A firm that goes dark loses deals to competitors who stayed active. Executive credibility in this space is built through personal brand - video, graphics, content, and a presence that signals authority. All three functions required a dedicated team running daily. There was no team.

Engagement Overview

The Full Picture

Who this is, what they needed, and what we built.

Industry
Tech Staffing & Recruitment - AI and Software Engineering Talent
Location
Colorado-based
Client Profile
C-suite leadership of a growing tech recruitment firm - active in the AI and ML developer space with national reach
Challenge
No dedicated sales or marketing function - all pipeline activity and executive brand building falling on leadership with no bandwidth to sustain it
Solution
A dedicated managed VA team serving as the full outbound sales function and executive personal brand team - LinkedIn, cold calling, email, social content, lead enrichment, and CRM operations
The Solution

One dedicated managed VA team.
The equivalent of an entire department.

ResolutionX deployed a dedicated managed VA team that functioned as the firm's full sales and operations department - not a single assistant, but a coordinated team behind one engagement. On the outbound side: LinkedIn prospecting, cold calling, email campaigns, appointment setting, lead enrichment, and CRM management - running as the firm's external sales team every day. On the brand side: social media graphics, video production, content scheduling, and platform publishing - building consistent executive visibility across every channel. On the ops side: candidate pipeline coordination and matching support so placements moved without bottlenecks. Everything ran simultaneously, managed end-to-end, with full oversight built in. That is what one dedicated managed VA team actually means at ResolutionX.

How It Works
Tech X Humans

Two sides of every ResolutionX engagement - working together so the growth engine runs without the leadership team running it.

Tech
ReX App
  • CRM sequences built and managed - outreach workflows, follow-up automation, and pipeline stages tracked end-to-end inside the ReX platform
  • Lead enrichment pipeline - prospect data pulled, verified, segmented, and imported directly into active campaigns
  • Email campaign infrastructure - DNS configured, campaign responses tracked, inbox managed and archived for deliverability
  • Centralized tracking - all activity across LinkedIn, cold calling, email, and social maintained in one live dashboard
Humans
Dedicated Managed VA Team
  • LinkedIn outreach owned daily - new prospect messages, follow-ups, invite management, message variations tested, and tracking sheets maintained weekly
  • Cold calling executed every week - dials, connects, voicemails, and appointments coordinated and booked with confirmed calendar links sent
  • Email campaigns deployed - targeted contact lists segmented, campaigns launched, responses tracked, and inbox managed for clean deliverability
  • Executive personal brand managed - graphics designed, videos produced and edited, content scheduled and published across Instagram, X, YouTube, and Google Business
By the Numbers

Volume, consistency,
every single week.

What sustained outreach at scale actually looks like - executed without the leadership team lifting a finger.

100%
Weekly outreach
execution rate
6
Outreach channels
running in parallel
0
Weeks without
content published
100%
Pipeline activity
tracked & logged
The Results

Two functions.
One team. Running daily.

What the managed VA team owns and executes - week over week, without slowing down.

01
LinkedIn Outreach & Lead Management
New prospect messages and follow-ups sent weekly to targeted leads. Outdated invites cleaned up regularly. Message variations developed and tested for improved response rates. Tracking sheets maintained and updated across all active outreach lists.
02
Cold Calling & Appointment Setting
Outbound calls executed across all five weeks with consistent weekly volume. Prospect connects logged. Appointments coordinated and booked with confirmed calendar links delivered. Daily call prep maintained so every dial was targeted and prepared.
03
Email Marketing & Inbox Management
Targeted email campaigns launched to segmented contact lists. DNS domain configured for deliverability. Campaign responses tracked inside ReX App. Inbox archived and maintained for clean ongoing operations across every active campaign.
04
Executive Personal Brand & Social Media
Social media graphics designed and produced weekly. Videos recorded, enhanced via Riverside, and published. Content scheduled and posted consistently across Instagram, X, YouTube, and Google Business. Campaign themes developed around key messaging and industry moments.
05
Lead Enrichment & Data Management
Prospect leads enriched with verified phone and email data. Apollo datasets exported and imported directly into ReX App. Segmented lists built for email-only and phone-plus-email campaigns. Target account lists maintained and updated weekly for ongoing outreach precision.
06
CRM Systems & Workflow Development
Multi-stage outreach sequences built and deployed inside the CRM. Inactive sequences identified, paused, and cleaned up. Google Drive organized with campaign folders and content assets. Centralized tracking sheet maintained across all active functions every week.
One dedicated managed VA team replaced what would have taken an entire in-house department to build. Sales. Brand. Ops. Content. CRM. Social media. All running in parallel, every week, without the leadership team managing any of it. A tech recruitment firm competing for top AI and ML clients can't afford to go dark on any front - and with ResolutionX, they never did. That's what Tech X Humans looks like in practice: not one person helping out, but an entire function delivered through one engagement.
Work With ResolutionX

Your growth engine shouldn't depend on when leadership has time.

We build and run the outreach function so your C-suite stays focused on closing, placing, and leading.

ResolutionX.io
ResolutionX.io  -  Tech X Humans

This smart website runs on ReX software by ResolutionX™. Crafted and maintained by RMG.